Operations Administrator

Nanoracks, powered by Voyager Space, is a leading provider of commercial space services. For over a decade, Nanoracks has brought commercial, academic, and government customers from over 35 nations to the International Space Station. Known for pioneering commercial space markets, Nanoracks is now developing commercial space systems and habitats, supplying payload and crew airlock systems and services, expanding space infrastructure opportunities, and more.

Position Description: 

The ideal candidate will have a track record of outstanding management of day-to-day operations, including supporting a program or team, providing general office support, and supporting executive personnel as needed. This person will be a motivated leader who thrives on creating and sustaining a climate of inclusion, trust, and productivity. Ultimately, the Operations Administrator will be responsible for maintaining successful daily business practices in a dynamic environment. This position will interact with nearly every facet of the organization in support of a NASA program.  

Responsibilities

Program Functions:

• Support HUNCH Program leadership.
• Support financial reporting compliance and audit requests as needed.
• Serve as the POC between HUNCH Program team members and company functions such as HR and Accounting, etc. 
• Assist with tracking the status of requisitions, contracts, and orders using automated or manual files and through contacts with vendors, supply technicians, inventory managers, and engineers.

Office Functions:

• Prepare presentations and reports as needed.
• Provide general support to visitors.
• Maintain the office conditions and arrange necessary facility requests.
• Manage remote workforce needs.

Administrative Functions:

• Provide a full range of administrative services to C-Suite personnel.
• Schedule and organize activities such as meetings (internally / externally), company town halls, public appearances, etc.
• Ability to make travel arrangements and detailed itineraries, both domestic and internationally.
• Complete expense reports in a timely manner.
• Must have professional discretion.
• Track meeting discussions and provide follow-up action items, as needed.

Requirements

• 4+ years of related experience in Administrative / Program Support.
• Aerospace experience preferred.
• Excellent proficiency in Microsoft Office products.
• Ability to work with accounting systems or ERPs to identify, troubleshoot and understand financials. 
• Strong oral and written communication skills. 
• Prior experience supporting executive position(s).
• Ability to build PowerPoint charts and slides.
• Ability to work in a fast-paced environment with little to no supervision.

Application Deadline: N/A

Voyager Space offers a comprehensive, total compensation package, which includes competitive salary, a discretionary annual bonus plan, paid time off (PTO), a comprehensive health benefit package, retirement savings, wellness program, and various other benefits. When you join our team, you’re not just an employee; you become part of a dynamic community dedicated to innovation and excellence.

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Nanoracks, powered by Voyager Space is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. 

Minority/Female/Disabled/Veteran

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.